By-Laws of the Delta Sigma Chapter
Alpha Phi Omega
Last Updated December 2001
Article I: Membership
It shall be the aim of the Chapter to maintain active membership in keeping with the recommendation
of the National Fraternity for the number of students in The University of Connecticut.
A permanent record of the active, honorary, and Alumni Members of the Chapter will be kept on file
in the archives of the Chapter. This record will include a personal history and permanent addresses
to be updated annually.
Initiation of persons into Alpha Phi Omega, either as active or honorary, is subject to the approval
of the National Executive Board.
For just cause and after due deliberation, a member may be suspended from the Chapter by an
affirmative three-fourths of the active members present at any regular meeting at which a quorum
Chapter honorary membership without voting privileges may be conferred by unanimous vote of
the active membership at any regular meeting at which a quorum prevails, upon educators, Scouters,
outstanding citizens, and others whom the Chapter determines to have merited such honor. This
excludes undergraduate nonmembers.
All rushees meeting standards set forth by the National Fraternity shall be invited to pledge.
An affirmative vote of two-thirds of the active membership at any regularly called meeting in which
a quorum prevails will be necessary to accept pledges for initiations into active membership.
Article II: Officers
The officers of this Chapter will be President, two Vice-Presidents, Recording Secretary, Treasurer,
Historian, Sergeant-at-Arms, Alumni/Corresponding Secretary, and Scouting Liaison.
Article III: Duties of the Officers
Section 1: President
The President shall give supervision to the Chapter and its officers, and see that its constitutional
duties and obligations, national and local, are fulfilled. He/She shall preside at all meetings of the
Chapter, and the Executive Board Committee, and shall be an ex-officio member of all committees.
He/She shall coordinate the functions of all Chapter offices and committees. He/She shall follow
the authorized procedure in appointing the regular committee chair and follow through in seeing
that the committee personnel are properly selected. They shall appoint any special committees
necessary for expediency in carrying out the program of the Chapter. They shall perform such
other duties as the office may require.
Section 2: Vice-Presidents
The First Vice-President shall be the person in charge of coordinating all Chapter projects, and the
work of the various service project chairs. They shall perform all presidential functions in the
absence of the President. They shall carry out such assignments as the President may proscribe.
The Second Vice-President shall act as Pledge Master, giving all the pledges the opportunity to
learn the fundamentals of Alpha Phi Omega and become imbued with the spirit of the Fraternity
before their initiation into active membership. They shall secure the necessary membership applications
from all new pledges and new members and forward them to the Recording Secretary.
Section 3: Recording Secretary
The Recording Secretary shall keep accurate written records of all Chapter meetings, and of the
meetings of the Executive Committee. He/She shall keep an accurate written record of the attendance
of each member, and record the hours of service performed by each member, informing the
Executive Committee when any member becomes delinquent or inactive. He/She shall keep a
permanent file of the duplicates of each membership application, including charter members up to
subsequent members. He/She shall receive the necessary membership applications from all the new
pledges and new members from the Second Vice-President and forward them to the National
Executive Secretary. He/She shall perform such other duties as the President may proscribe.
Section 4: Treasurer
The Treasurer shall receive all moneys for the Chapter and keep an accurate record thereof. He/She
shall make all payments of the Chapter account upon proper authorization. He/She shall diligently
collect all membership dues and fees, pledge, and initiation payments made by each individual
member of the Chapter, either for the National Fraternity or for the Chapter, and give a written
receipt for all such funds. He/She shall transmit promptly the funds due to the National Fraternity,
either for pledge fees, membership fees, life membership fees, or supplies, and keep receipts on file
for such payments. He/She shall have the financial books of the Chapter properly audited at the
close of each academic year before turning over the duties of his/her office to a newly elected
Treasurer. He/She shall make reports on the condition of the Chapter treasury at all meetings.
He/She shall perform such duties as the President shall proscribe.
Section 5: Alumni/Corresponding Secretary
The Alumni/Corresponding Secretary shall keep an accurate record of the present addresses and
occupations of all Alumni Members of the Chapter. He/She shall enlist the support of the Alumni
Members in matters of program and membership of the Chapter. He/She shall work in cooperation
with other Chapters in arranging at least one major event each year in which the Chapter Alumni
will be especially invited and will have an honored position on the program. He/She shall plan ways
of rendering service, courtesies, and recognition to Alumni Members returning to campus for
special college functions. He/She shall be an ex-officio co-chair of the APOANUC Committee.
He/She shall endeavor to inform all Alumni about Chapter activities through the APOANUC.
He/She shall issue all Chapter notices and invitations; carry on all necessary correspondence with
the National Office, keep in close contact with other Chapters - especially "buddy" Chapters and
those which the Chapter has helped to form or reactivate. He/She shall also perform such other
duties as the office may require.
Section 6: Historian
The Historian will write a detailed and accurate history of the Chapter covering the period of his/her
office. He/She shall maintain a scrapbook containing photographs and newspaper clippings pertaining
to Chapter activities during his/her term in office. He/She shall make regular reports to the National
Fraternity for the editor of the Torch and Trefoil. He/She shall keep a permanent scouting record
and campus activity record of each member.
Section 7: Scouting Liaison
The Scouting Liaison shall communicate with the local chapter of the Boy Scouts of America and
the Girl Scouts of the United States of America in regards to assistance that the Chapter may give at
their various functions and activities. He/She shall work with representatives of the local councils
of the Boy Scouts of America and the Girl Scouts of the United States of America. He/She shall
represent the Chapter at the appropriate council and district meetings. He/She shall perform other
such duties as the office may require.
Section 8: Sergeant-at-Arms
The Sergeant-at-Arms shall guard the portal and perform such disciplinary and parliamentary
procedures as are deemed necessary by the President. He/She shall distribute ballot sheets on
occasion when voting is done in writing; then upon the instructions of the presiding officer to
assemble the ballots and be in charge of counting. He/She shall be responsible for taking care of
Chapter equipment, such as initiation materials, flags, banners, the gavel, and other Chapter properties.
He/She shall perform all other such duties as required by the Chapter.
Section 9: Chair of the Advisory Committee
The Chair of the Advisory Committee shall call and preside at the meeting of the Advisory Committee.
These meetings shall be held at least three times a year for the purpose of discussing and making
suggestions for the Chapter program and administration. He/She shall make periodic reports to the
National Fraternity in writing as outlined in the requirements of the National Constitution and
By-Laws. He/She shall call and preside at special Chapter meetings at any time upon written
request of one-third of active members when it is not possible to secure a meeting through the
regular procedure as proscribed in the National Constitution and By-Laws. He/She shall preside at
any trials of misconduct of Chapter members. He/She shall attend meetings regularly and serve as
advisor and counselor for the Chapter, including its members and officers, at all times. He/She
shall serve on the Executive Committee. Working with other Chapter advisors, he/She shall give
leadership in getting the program started at the beginning of the school year.
Section 10: Faculty Advisors
The Faculty Advisors shall encourage the development of high fraternal and scholastic standards.
They shall attend Chapter meetings as regularly as possible. They shall serve as members of the
Advisory Committee. They shall serve as personal advisors and counselors on Chapter matters at
all times. They shall serve as special advisors to the respective Chapter committees as assigned by
the Chair of the Advisory Committee. With the Chair of the Advisory Committee, they will give
leadership in getting the Chapter program started at the beginning of the school year.
Section 11: Scouting Advisor
The Scouting Advisor shall give counsel and advice to the Chapter regarding its Scouting relationships.
They shall encourage the development of high fraternal and scholastic standards. They shall attend
Chapter meetings as often as possible. They shall serve as members of the Advisory Committee,
and give assistance to the Chapter in planning and carrying out projects that are in the interests of
the Scouting movement, and the community at large. Working with the Faculty Advisors and other
Chapter advisors, they will give leadership in getting the Chapter program started at the beginning
of the school year.
Section 12: Community Service Advisors
Community Service Advisors are persons selected from the community to act as members of the
Advisory Committee. They shall encourage high fraternal and scholastic standards. They shall
attend Chapter meetings as regularly as possible. They shall assist the Chapter in planning and
carrying out projects which are to benefit the Storrs community and the surrounding area. Working
with other Chapter advisors, they shall give leadership in getting the Chapter program started at the
beginning of each school year.
Article IV: Elections and Appointments
Section 1: Nominations
Three weeks in advance of the scheduled semi-annual election meeting of the Chapter, the Brotherhood
will elect a Nominating Committee. Three Brothers, of good standing, will be elected to serve on
this committee. In doing so, these three Brothers give up their right to run for an office. Two
advisors will also serve on this committee, the Advisory Chair and another Advisor chosen by the
Brotherhood, although they will not have a vote. The Nominating Committee will make
recommendations to the Brotherhood on who they believe will be the best Brother for that office.
Two weeks prior to the scheduled semi-annual election meeting, nominations will be open to the
floor. One week before elections, the Nominating Committee will give their suggestions to the
Brotherhood. Nominations from the floor will be accepted through the night of elections.
Section 2: Voting
All elections shall be held by ballot and voting by proxy shall not be permitted.
Section 3: Appointments of the Committee Chairs
The President shall appoint as soon after election as possible, with the advice of the Executive
Committee and the Chapter officers, the chairs of the regular Chapter committees. The personnel of
the regular Chapter committee shall receive the consent of the Executive Board upon the
recommendation of the respective committee chairs and the President.
Section 4: Office Vacancies
The President will call special election meetings to fill permanent office vacancies within three
weeks notification of the vacancy.
Section 5: Presidential Appointment Power
The President shall have the power to appoint any active member to fill a vacant position until a
special election can be held to fill this vacancy. However, if the semester is half over, the President
shall have the power to appoint to the vacant office without special election. He/She shall also have
the power to appoint any active member to a nonelective position when needed.
Section 6: National Convention Delegates
This Chapter will elect two voting delegates and one alternate as required in the National By-Laws,
to each National Convention.
Section 7: Parliamentarian
The president shall appoint a Parliamentarian as soon after elections as possible, with the advice of
the Executive Committee. The Parliamentarian shall advise the President and Chairs as appropriate
in the interpretation of the Chapter Constitution, Bylaws and Policies, as well as Robert’s Rules of
Order. He/She shall serve at the pleasure of the President. The Parliamentarian may hold other
offices, and may succeed him- or herself indefinitely.
Article V: Meetings
There shall be a regular meeting of the Chapter each week during the regular academic year,
excluding vacations. The regular meeting of the Chapter shall be held in such a place as the
Executive Committee may direct.
The semi-annual election meetings must be held within a minimum of two weeks and a maximum
of four weeks remaining before the last day of regular classes.
Special meetings of the Chapter may be called by the President of the Executive Committee on their
initiative or upon written request of one-third of the active membership of the Chapter. The
President shall call a special meeting of the Chapter to be held within fifteen days after the
presentation of such a request. In case the President does not comply with the request within the
required time, a request in writing of one-third of the active membership may be presented to the
Chair of the Advisory Committee, who shall call and preside over a special meeting of the Chapter
within fifteen days after the receipt of the request. A notice of all special meetings shall contain a
statement of purpose of the meeting or of special business to be transacted.
A quorum at all regular meetings and special meetings of this Chapter shall be more than fifty
percent of the active Brothers. A quorum of all Executive Board meetings shall be more than fifty
percent of the membership of that committee.
Article VI: Executive Committee
Section 1: Membership
The Executive Committee of this Chapter shall consist of the elected officers as proscribed in
Article II and the Chair of the Advisory Board (who shall be a member without a vote). The
President shall serve as chair. The other faculty, Scouting, and community service advisors may be
given the opportunity to participate in discussion but shall not have voting privileges. Any Brother,
pledge, or other advisor may attend an Executive Board meeting.
Section 2: Meetings
The Executive Board shall meet monthly during the Fall and Spring semesters. Special meeting of
the Executive Committee may be held, subject to the call of the President, or upon written request of
a majority of the membership of the Executive Committee.
Section 3: Duties
The Executive Committee shall exercise all powers of the Chapter during the interval between
regular Chapter meetings, and are responsible to the Chapter for all such actions.
The Executive Committee is responsible for carrying out the resolutions, policies, and activities
voted by the Chapter, through regular channels, as indicated in the duties of the officers and the
committees of the Chapter.
The Executive Committee shall advise the President in the coordination of all Chapter functions.
The Executive Committee shall analyze the past projects of the Chapter, weighing their value and determine the advisability of continuance.
The Executive Committee shall analyze any particular problem pertaining to program or administration
and plan for their solution.
The Executive Committee shall, at regular intervals, check on the program and projects of the
Article VII: Advisory Committee
The Faculty Advisors, Scouting Advisors, Community Service Advisors, and the Chapter President
shall constitute the Advisory Committee. The Chair of the Advisory Committee shall be elected by
majority vote to the Advisory Committee.
The Advisory Committee shall meet at least three times a year for the purpose of discussing
program and administration and making suggestions to the Executive Committee and other committees.
The Advisory Committee shall give leadership to getting the program of the Chapter started at the
beginning of the school year.
Article VIII: Chapter Committees
Chairs shall be appointed each semester for the following committees by the Chapter President:
Fellowship, Social, Rush, Endowment, APOANUC, Publicity, and Policy. The Chapter President
shall also appoint any other committee chairs each semester. Each chair shall form a functional
committee of the Brotherhood to execute the committee’s responsibilities. That chair shall report to
the Executive Board. Each semester the Chapter president shall appoint the chairs.
Section 2: Fellowship Chair
To promote the spirit of the fellowship within the Chapter.
Section 3: Social Chair
Coordinating the social activities of the Chapter.
Section 4: Endowment Chair
An Endowment Chair shall be appointed by the President to coordinate the Marvin H. Stocking
Fund for the Chapter.
Section 5: Policy Chair
A Policy Chair shall be appointed by the President. The chair will maintain a copy of the
Constitution, By-Laws, and Policies. The chair will be responsible for understanding their content,
updating all changes and holding review meetings every semester as necessary.
Section 6: APOANUC Co-chairs
The APOANUC committee shall have co-chairs. One chair shall be the Alumni/Corresponding
Secretary and the other shall be appointed by the President. The editors of the APOANUC shall
publish the Chapter newsletter according to the regular schedule. The Executive Committee will
approve the finances of the APOANUC. APOANUC stands for Alpha Phi Omega Alumni
Newsletter of The University of Connecticut.
Section 7: Publicity Chair
The Publicity Chair will coordinate recruitment of new members into pledgeship and work with the
Second Vice-President. The Publicity Chair shall also oversee a Publicity Committee whose main
purpose will be to maintain, for the Chapter, a high level of visibility on campus. The Publicity
Chair shall establish media contacts with Connecticut radio, television, newspaper services, and the
Office of Public Information on campus. The Publicity Officer shall provide articles about the
Chapter activities for the APOANUC, the Torch and Trefoil, the Sectional Newsletter, and the Daily
Campus. The Publicity Chair shall provide assistance for the APOANUC editor and the Historian.
The Publicity Chair shall establish and continually update the Chapter public relations manual.
Article IX: Dues, Fees and Assessments
Each person becoming an active member shall be required to pay a National Membership Fee, of a
sum determined by the National Convention.
The Chapter dues for active membership shall be an amount set each semester by the Brotherhood,
all of which must be paid by the tenth meeting of the semester.
Assessments may be levied on the Chapter members by three-fourths of the voting membership.
All motions for assessments must be introduced in the previous meeting before they can be acted
upon. Consent of absent members must be given in writing.
A statement of dues, fees and assessments shall be issued three weeks prior to the payment
deadline. Statements are issued monthly for accounts in arrears.
Article X: Amendments
The By-Laws may be amended in accordance with Article VII of the Constitution of the Delta
Sigma Chapter, Alpha Phi Omega.
Article XI: Chapter Funds
a)The Chapter Savings Account shall be designated as a contingency fund, to be utilized as the
Chapter sees fit.
b)A sum will be budgeted for each National Convention. The use to be determined by Executive